REQUIREMENTS FOR APPOINTMENT OF SENIOR PROCUREMENT OFFICER – Grade 13
One (1) Position MSU/ADM/PRO/01/22
Requirements for Direct Appointment
• Master’s Degree in Purchasing and Supply Management or equivalent
• Nine (9) years cumulative work experience in procurement and supplies or equivalent
• Must be a member of a relevant professional body
• Must be conversant with Public Procurement Procedures
• Must have a valid practicing license.
• Proficiency in computer applications
Serving Officer
• Master’s Degree in Purchasing and Supply Management or equivalent
• A Postgraduate Diploma in Supplies Management from a recognized institution
• Three (3) years’ work experience as Procurement Officer grade 12
• Must be a member of a recognized professional body
• Must be compliant with chapter six of the constitution of Kenya
• Must be conversant with Public Procurement Procedures
• Must have a valid practicing license
• Proficiency in computer application
Duties and Responsibilities
• Ensure the preparation, by departmental and section annual procurement plan for the University.
• Consolidate all annual procurement plans presented by all department, sections and units in order to present to the procurement committee of the University for approval.
• Prepare quarterly and annual procurement reports for the University and disseminate to the respective stakeholders appropriately.
• Prepare wok plans for the procurement department and allocate work to subordinates for timely service delivery in the University.
• Supervise subordinates together with their work in the department so that it can meet the expected standards of quality and sufficiency.
• Prepare professional opinions for tender committee to aid in selection of appropriate suppliers
• Coordinate and provide all procurement activities within the University for Continued Supply of all materials needed to support service delivery in the University.
• Liaise with University suppliers to ensure that all goods and services supplied are within the expected standards of quality and quantity.
• Appraise staff members within the department in order to establish their performance, and training and development needs based on identified skills gaps.
• Organize, implement and coordinate staff training and deployment within the procurement department of the university.
• Advice in regards to the competencies of staff in the procurement department with regard to their sufficiency and competency for the appropriate action by the human resource department of the University.
• Ensure the procurement plan is implemented within the planned times for un interrupted services delivery in the University.
• Prepare budget for the procurement department
• Prepare the procurement plan for the department
• Consolidate procurement plans for the University
TERMS OF SERVICE
The terms of service for the positions will be on permanent and pensionable terms.
MODE OF APPLICATION
Only shortlisted candidates will be contacted. Maseno University is an equal opportunity employer and therefore applicants of all gender, marginalized group and persons living with disability are encouraged to apply. Any canvassing will lead to automatic disqualification. The University does not charge any fee for the recruitment and selection process.
Each application should be submitted together with updated Curriculum Vitae giving details of the applicant’s age marital status, academic and professional qualification, working experience, present post and latest pay slip, telephone contact, email address names and referees plus copies of the certificate and testimonials. Qualified candidates should submit ten (10) copies of the application clearly indicating the reference number of the position applied.
Applications must be done on or before 3rd August, 2022 1700hrs addressed to:
The Deputy Vice-Chancellor
Administration, Finance and Development
Maseno University
P. O. BOX 333 - 40105
MASENO
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